What is Legal Process Outsourcing?

Legal process outsourcing is often referred to as LPO. The work, itself, is a service that helps attorneys to get more work done, faster, and at less cost.

The main difference in legal process outsourcing when compared to, say, paralegal work, is location. Most of those providing LPO services are located in other countries where wages are less. This allows those providing the services to work for less. You can find plenty of legal process outsourcing companies in India, and in other countries that are located in that region.

While saving money, especially in hard economic times, is important, it is also important to understand how these companies work and what benefits and pitfalls they may expose the working lawyer to.

General Tasks

These companies can offer services as either back-office administrative or direct legal research operators. Depending on your need, you can choose from either.

Payment Structures For The Services

Depending on your needs, there are usually three pay structures available.

Per Unit/Per Page: Under this pricing plan, pay is calculated based on a number of pages per project. If the project is large, some companies prefer to bid on a “giga byte” basis. For smaller projects, the “per page” bid is often the more economical.

Hourly Bids: This type of pricing is good for projects that may have changes in specifications. This pricing model allows for more flexibility when it comes to redefining the scope and time schedule of the project.

Fixed Price: Many projects can be based on this model. This model allows the client to know, in advance, what the cost will be as well as how long the project work will take.

How to Pay for Legal Process Outsourcing Tasks:

For most companies offering legal outsourcing work, payment can be made by wire transfer, PayPal, or credit card.

Who Does the Work When You Hire an LPO Company?

Many of those who work in this field were educated in the various countries. They may be attorneys or they may be paralegals. In some cases, they are skilled workers in other areas such as billing or data entry.

As of this writing, the majority of those working in the legal process outsourcing field are located in India. However, this trend may be changing as more people in areas such as the Philippines and Asia begin to enter the field.

Advanced Legal Process Outsourcing Work

While many of those providing these services concentrate on performing routine tasks, other companies are offering more advanced work. These advanced tasks might include:

• Contract management
• Pre or Post-trial litigation support
• Advanced legal research, often in technical fields
• Patent Application Preparation and management
• Legal transcription services
• Various types of paralegal support

It is also important to assess the level of English grammar the service is able to produce, not so much in speaking, but rather in writing. This is often one of the most unpopular aspects to working with foreign legal process outsourcing companies. Some attorneys are finding that while they save money on the work tasks they often have to pay additional money to have the writing edited by writers.

A good way to avoid disappointment in this regard is to ask for samples of past work so you can assess the writing skills before you sign up with a particular legal process outsourcing firm or service. This one bit of research can save attorneys a lot of time and energy.

The Security Issues of LPO

It is important to work with companies that have on-site security for both documents and client privacy issues. This is usually accomplished through high-level technical measures.

Look for security measures as such:

• SSL Encryption – this is the highest industry standard currently available.
• Non-Disclosure Agreements.
• Document shredding policies or document return policy once the project is finished.
• Time and access control systems, as well as security cameras.

The above are a few of the issues you need to explore before signing up with a legal process outsourcing company.

Services Available

Document Coding and Indexing

The litigation process involves coding of voluminous documents, ranging from a single email or letter to long contracts. We offer a wide range of litigation coding services that include Document Unitization or logical document determination, Bibliographic Coding and Subjective or in-text coding.

We offer litigation-coding services for litigation support to facilitate the research and draft data for cases. Our service includes:

·                                 Valid determination of documents

·                                 Web Coding or on-line capturing of data

·                                 Bibliographic Coding or objective coding

·                                 Subjective or in-text coding

·                                 File creation by scanning and loading

The litigation process involves coding of voluminous documents, ranging from a single email or letter to long contracts. We offer a wide range of litigation coding services that include Document Unitization or logical document determination, Bibliographic Coding and Subjective or in-text coding.

All related documents are grouped together for determining their logical boundaries and then coded with separate fields like author, recipient, type and date of the document etc. ensuring their quick retrieval.

The scanned documents in TIFF formats are converted to the desirable formats i.e. MS Word, TXT, RTF etc through specialized optical character recognition (OCR) or intelligent character recognition (ICR). The electronic data can be delivered in various different formats like ASCII, CSV and database files through CGI scripts.

The standard bibliographic coding includes the following fields:

·                                 Begin and End Document Nos

·                                 Attachment from beginning till end

·                                 Type of the document

·                                 Title

·                                 Estimated Date

·                                 Nature

·                                 Author, writer

We provide customized coding services based on the client's specialized requirements.

We deliver data and images compatible with the current technical formats and prevalent in the present legal industry:

·                                 Concordance

·                                 Jazz Notes

·                                 Summation

·                                 IPRO

·                                 Ringtail Trial Director

·                                 Doculex

·                                 BRS

If any other format is required other than the above-mentioned; the request will be analyzed for availability and would be priced accordingly.

In the advanced stage of bibliographic coding,  we perform a line-by-line review of each page of the documents, coding the requested words or names into a database. We also review each page manually at the special requests of our clients and the charges are fixed accordingly.

To ensure complete accuracy and quick service we have formulated a strategy through which the coding is divided in different phases to facilitate the repeated coding of the same documents by the coders several times. Mindsprings team has the caliber and capability to maintain good volumes in spite of tight time lines of the projects.

Work process for litigation coding

·                                 Analyze the requirement and functioning of the client

·                                 Customized manual is prepared for the project to adhere to the instructions given by the client

·                                 Design a project work flow

·                                 Distribute the work among a team of experienced project managers, coders and team leaders

·                                 Train the team according to the project specifications

·                                 Software tools are developed by our team of software developers for attaining higher levels of efficiency and accuracy

·                                 Execute a pilot project to promise quality and reliability

·                                 Make changes based on feedback and prepare reports for quality check

·                                 Execute complete project

Data Conversion Services

PNJ Legal provides comprehensive data conversion services with the blend of people, process and technologies. Our team works closely with you to understand your requirements and draft a detailed customized solution supported with management approach, employing advanced tools and process driven workflows. Our pool of experienced team delivers the right content with high quality and on-time.

Our Data Conversion capabilities allows us to convert to and from any format, including:

·                                 XML

·                                 SGML

·                                 HTML

·                                 PDF

·                                 QUARKS

·                                 WORD

·                                 InDesign

PNJ Legal is capable of handling large volumes in short deliverable time. Our details project status reports keeps your control on the project at all times.

Please write to us at parascs@gmail.com to know more about data conversion services.

Accounting Services

PNJ Legal provides comprehensive accounting services to varied companies so that they can concentrate on their core business. We closely work with our clients to understand their business, needs and requirements thus to deliver true business value, while offering collaborative environment, reliability and flexibility to meet changing business requirements. We have experienced team of qualified accountants headed by most experienced Chartered Accountants to provide the complete accounting services. We provide an end to end solution that enhances efficiency, effectiveness and controls within client’s finance functions by leveraging our high quality finance and accounting capabilities.

Our Accounting services include the following:

·                                 Journal Entries

·                                 General Ledger

·                                 Inventory Management

·                                 Accounts Payable Processing

·                                 Accounts Receivable Processing

·                                 Fixed Assets Management

·                                 Financial Accounting and Statements

We help our clients to scale higher levels of performance by developing innovative services that address their business objectives, reduce total costs.

For more information please write to us at parascs@gmail.com

Financial Services

PNJ Legal's team of experts provides comprehensive Financial Services to Law Firms, Corporate and Individuals across the globe. Our financial services are tailored to meet specific requirements of clients. The experienced team at PNJ Legal provides reliable, precise and cost effective solutions to clients based upon their requirements.

Our team comprises of qualified Financial Analysts and Chartered Accounts with considerable amount of experience in handling any kind of financial analysis. They have the requisite skills to interpret and analyze the information stored in financial systems and other critical data stored across the organization.

The various services provided by PNJ Legal in the Financial Services are as follows:

·                                 Financial Research & Analysis

·                                 Corporate Financial Statements

·                                 Analysis of Financial Statements – Monthly, quarterly and annual management report

·                                 Analysis of portfolio structures

·                                 Analysis of prospectus, offer documents etc

·                                 Financial ratio analysis, break even analysis, NPV and IRR

Secretarial Services

PNJ Legal provides high quality, cost effective Secretarial services to Law firms, Corporate Counsels and Individual attorneys. Our paralegal can prepare well organized and accurate draft on the basis of information provided.

The team at PNJ Legal has vast experience in handling varied types of documents as per the requirements of clients. We work closely with our clients to understand their specific needs and provide the solutions that best suit their needs.

PNJ Legal covers the following in its Secretarial Services:

·                                 Drafting of Motions

·                                 Contracts

·                                 Pleadings

·                                 Complaints

·                                 Affidavits



IP Services

Through combined experience and expertise of attorneys, PNJ Legal offers quality intellectual property services. PNJ Legal teams have handled complex patent applications in accordance with regulations, drafted documents for trademark and copyright protection, registration, maintenance of a countless number of marks of patents, industrial designs etc. Additionally offer patent search and analysis services to our clients. The blend of qualified attorneys, IP professionals and technology enables us to offer quality services and maintain timelines.
The services provided in this area of practice offered are

Physical Patent Services

We provide help and assistance to inventors and attorneys to prepare comprehensive technical disclosures for Provisional/Non Provisional Applications through our lawyers and technology experts in the following categories:

·                                 Electrical

·                                 Mechanical

·                                 Software

·                                 Web Based

Drafting Services


PNJ Legal’s team of experienced attorneys can perform all your drafting services, thereby freeing up your resources so that you can focus on other priorities and more-important needs to protect your business. PNJ Legal provides a variety of drafting services for our clients.


Our team is comprised of attorneys who have the requisite industry knowledge and experience working as legal practitioners in Indian law firms and/or as general counsel for corporations. Our team ensures consistency in terms of the content and form we provide our clients. PNJ Legal has the knowledge to conform and modify our client’s legal documents to their unique specifications. PNJ Legal’s motto is to deliver a high quality work product to our clients at a cost-effective price.


Our approach is to prepare an initial round of drafts for our clients that conform to their unique specifications. At all times, our clients will have the ability to review the drafts created for them and are in control over the quality of the drafts provided without having to log an exorbitant amount of time in preparing the drafts themselves.


Our team creates standard templates and develops variables unique to each legal draft created including “inputs” that fill in the blanks (like names and addresses of counter parties) and a checklist of “clauses” that our clients may require to be added into each document we prepare for them. Our clients will then review the drafts provided to them and will notify PNJ Legal if additional language must be added or removed for all the drafts provided.


Our team prepares drafts that conform to our client’s needs and is fit for purpose and style; and is reviewed for clarity and enforceability of terms. Using our unique approach, our clients have experienced a rapid reduction in the time required in preparing and finalizing legal drafts.


Our experienced attorneys can prepare well-organized and accurate drafts on the basis of legal research conducted on specific identified issues. PNJ Legal attorneys can expeditiously and cost-effectively draft any of the following documents for our clients:

• Contracts
• Pleadings
• Replies
• Complaints
• Affidavits
• Motions
• Demands
• Settlement letters
• Legal briefs and Memorandums of law
• Discovery requests and responses

Legal Transcription


Our Legal Transcription service boasts a strong training methodology which has embedded legal terminology into the system of our highly efficient team.


Our transcription team has access and is well versed in FTR Player Plus Software & ExpressScribe. We provide highly reliable, accurate and exact transcribed documents, which set standards for the industry to follow. We have worked with a variety of attorneys, from solo practitioners to corporate legal departments in consistently delivering a 98.5% quality rate of transcriptions. Our delivery process is transparent and we give opportunity to the client to check the status of the project at anytime.


Our rates are quoted per dictated minute, hour, or for many of our clients we also quote flat fees for ad-hoc assignments. Our transcribers on average have a 60 to 70 WPM speed.


For smaller or expedited assignments we have the resources to provide a 24 hour turnaround and due to our ability to take advantage of time zone differences. The basic configuration of our PC's: Intel 2 GHz processor, 2GB RAM, and 160 GB Hard drive, Windows XP.








Deposition Summaries


Delivering high-value deposition summaries requires both litigation expertise as well as strong legal writing skills. Attorneys drafting deposition summaries must be able to review, analyze, identify key facts, and produce a well crafted timeline of the events at hand.


PNJ Legal provides experienced attorneys in law firms and corporations the necessary analysis and summarization to produce high quality deposition summaries. Our specialized process reduces testimony to key facts providing a well articulated summary of main events, dates, and witnesses; eliminating all superfluous and erroneous information. Deposition summaries from PNJ Legal transforms a deponent’s words into a clear and concise manner for easier reading and quick analysis for our clients. In addition, PNJ Legal offers our clients quick turnaround, high- quality deposition summaries.


Our depositions summaries are prepared by our experienced attorneys who are professional writers. Our attorneys make it a priority to reduce deposition testimony to their essential facts; and accurately records the dates, names, figures and exhibits provided. In addition, our experienced attorneys provide our clients with a recorded timeline of all the key events. We make sure to eliminate excess information and organize our subject matter into coherent and concise paragraphs for our clients. We work closely with our clients to deliver deposition summaries in the format of their choice along with other relevant information:


PNJ Legal delivers useful deposition summaries to serve the following functions:


· Analysis of key issues present in testimony


· Fact-gathering and summarizing


· Accurate listing of events and identification of exhibits


· Pre-trial testimony and witness preparation


· Determination of damages and/or remedies


Advantages to outsourcing summaries to PNJ Legal:


· Specialized group of attorneys experienced in summarizing technical and expert witness testimony


· Save more than 50% over the cost of summarizing in-house


· Allow our expert legal team to focus on trial preparation for you


· Eliminate the excess time and money required to train and supervise in-house personnel


· Maintain overall quality and consistency for every deposition summary we provide our clients


PNJ Legal- Value Added Services:


· Our deposition summaries are loaded with relevant facts and provide an accurate timeline of events for our clients


· Ability to provide quick turnaround for our clients


· Quality and client satisfaction guaranteed before we bill our clients